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What is reference code example?

Reference codes are often hierarchical, made up of separate numbers for collection, series, folder, and item numbers, or collection, box, and folder numbers. For example, RC 15:56/21 might represent the 21st item in the 56th box in the 15th collection.

dictionary.archivists.org - reference code - SAA Dictionary
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n.

a unique combination of letters and numbers used to identify a folder or item to facilitate storage and retrieval

(View Citations)

Williams 1990 , 85 Part of the work of every archivist will, sooner or later, involve the issuing and application of reference codes for the documents being processed. It has been taken, somewhat for granted perhaps, that these combinations of characters, alphabetic or numeric, will provide a reference system for individual documents or bundles in an archive. Green 1990 , 144 In terms of data management, a conventional archive management system uses reference codes to provide links between different parts of the system. The reference codes on an index card, for example, provide pointers from the index term to various entries on the descriptive lists. A reference code on a descriptive list is the key or identifier by which the user finds then entry to which the index points. . . . ¶ The reference code on a descriptive list also commonly serves as a link between different levels of description. Cook 1990 , 135 For example, a description that is part of a location index need only contain such items as reference code, a note of the bulk of the unit, and its physical form (boxes, volumes, etc.). Reid 1992 , 94 The main criterion for the new classification scheme was that it had to provide a permanent reference code which would act as both the location reference and the call number, and would ensure that records, once placed on a shelf, need never be reorganized again. Janes 2012a , 127 Although extracted maps still belong intellectually to their “parent” files, series, and departments, the practicalities of storing extracted maps and producing them to the reading rooms require that a separate reference code be given to an extract. Originally, reference codes for extracted maps were simply storage locations, but over the decades they came to be treated as the official reference codes for all purposes, including citation.

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marketplacepulse.com - Top Amazon.com Marketplace Sellers

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