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What is the most popular scheduling tools in project management?

The Best Tools For Project Scheduling monday.com. Best for ready-made templates. ... Kantata. Best project scheduling tool for workflow automation. ... Hub Planner. Best for medium and large enterprises. ... Wrike. Best project scheduling tool for teams of all sizes. ... Celoxis. Best for complex project scheduling. ... Smartsheet. ... Runn. ... Resource Guru. More items... •

thedigitalprojectmanager.com - 15 Best Project Scheduling Software Of 2022

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The modern work management platform, fit to meet your business needs. Try Smartsheet for free Project scheduling is one of the basic skills any project manager should have. It is the mechanism we use to shine in front of our stakeholders by showing how we’ll approach a new project. It starts at a high level when we create the master schedule and give the client a rough idea of what to expect. After guiding the first couple of conversations, we then use the result to inform our detailed project schedule. Finally, having gathered internal feedback, we present the final version which can be resource loaded, and it becomes the baseline against which you’ll be measuring project progress. That’s a lot of pressure and the reason why it’s important to have software that properly supports your scheduling, from tasks to resources. Your job as project manager is to ensure everything runs smoothly—from putting a team together, allocating those resources, running meetings, budget planning, and forecasting.

How I Picked The Best Project Scheduling Software

When selecting software, I research and analyze certain categories which are relevant to the project management app. In this case, I weighed different factors and used the following criteria to shortlist the best software. User Interface (UI): I look at the distribution of elements on screen as well as how attractive the design is. Having ‘pretty’ software is important if you see it every day, in my opinion. Usability: I experience the tool as a new user and try to analyze how intuitive it is. Also, I approach it as someone who would need to teach others how to use this tool to other people. Is it easy to learn? Integrations: At a minimum, most project management software will have pre-built integrations with Google Suite, Dropbox, and Box. Something to watch for is integrations with or the ability to sync with calendar apps—while it may seem like a no-brainer, not all tools have pre-built integrations with calendar apps that you’re already using (or you have to upgrade your plan to access that functionality). Pricing: How does this tool’s price compare to other tools with similar feature sets? I also search for free trials or free versions of the software that allow you to test their functionality for yourself. Small teams with simple project scheduling needs might be able to get by with free project scheduling software. The Digital Project Manager is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent. The Best Tools For Project Scheduling 1 monday.com Best for ready-made templates monday.com is a project management platform with intuitive collaboration features that are easy to learn and quickly understand. It’s a highly customizable tool that helps you clarify the sequence of work and see the progress and status of your projects at a glance. Why I picked monday.com: Most of the project scheduling features in monday.com are in the “timeline” feature—this is where you can plan projects, set deadlines, assign team members, break down tasks, and set dependencies. You can reassign tasks by simply clicking and dragging, and you can view your timelines as spreadsheets, as lists, on a map, on a Kanban board, and other views. With monday.com you can create summary charts and export and share project plans in a variety of formats (XML, PDF, etc). Apart from that, the platform enables big-picture views using reporting dashboards that collect data from multiple boards, allowing better progress tracking. All said and done, monday.com technically doesn’t enable you to make Gantt charts in the very traditional sense (nor can you import or export MPP files). However, it’s a flexible, intuitive schedule management software tool that helps you see where tasks are bottlenecking, understand who’s currently working on what, etc. What’s more, the customizable fields and the drag-and-drop functionality makes it easy to quickly set up and start using. monday.com Standout Features & Integrations Features include automations, shared documents for real-time collaboration, file management, dashboards, Gantt charts, and 5+ views so you can see your project information the way you want to. Integrations include apps like Slack, Excel, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and thousands more accessible via Zapier. monday.com Plans & Pricing Pricing starts at $10 /user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users. 14-day free trial From $10/user/month Visit Website Pros Resource scheduling tools included

Easy to use calendar and task scheduling

Colorful, graphically pleasant schedule interface Cons Complicated pricing structure

Steep learning curve for beginners Visit Website 2 Kantata Best project scheduling tool for workflow automation Kantata is a resource management & PSA software with modules for project scheduling and management, accounting, resource management, business intelligence, and team collaboration. Why I picked Kantata: It offers a system of dashboards, live time and expense tracking features, and a great document management system. All of these best-in-class features are delivered through straightforward and minimalistic design. For project scheduling specifically, Kantata offers a complete set of useful features. As you make detailed project plans, the tool support a multi-level work breakdown structure that lets you define the project by a series of granular tasks and subtasks. Other scheduling features include: Gantt chart-based project plan capabilities, schedule management, multi-level WBS, workflow planning, task assignment and scheduling, and critical path and variance analysis. It also has some good contextual collaboration features to communicate around tasks, projects, and many other project objects. It’s a full suite that takes time to truly master, but the simple, streamlined UI shortens the learning curve significantly. Kantata Standout Features & Integrations Features include resource management features (real-time utilization, resource forecasting, capacity management), analytics (built-in reports, custom reporting, trend analysis) and accounting tools (project costing, budget management, invoicing). Integrations include pre-built integrations with tools like Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations. Kantata Plans & Pricing Kantata offers plans to meet your needs. Choose from resource management to complete PSA with advanced BI. To receive accurate pricing information, contact Kantata directly. Free demo available Pricing upon request Visit Website Pros Improved task tracking since older versions of the software

Drag-and-drop Gantt chart timeline

Various scheduling data views

Aesthetic, simplistic calendaring Cons Pricing form does not display pricing information

No schedule sharing without log-in

Lack of global search function Visit Website 3 Hub Planner Best for medium and large enterprises Hub Planner is a resource management software with a full suite of project scheduling, time entry, and reporting features. Why I picked Hub Planner: The core feature is the simple and usable Scheduler, which allows for project and resource planning and visualization. Users can drag and drop to plan projects and schedule resources. The tool also offers a multi-function menu, powerful filtering, and a dynamic team capacity bar. Multiple view modes allow for both high-level birds-eye views and granular views of projects. Hub Planner has a powerful reporting engine with 70+ pre-formatted templates. If you can't find what you're looking for in a template, you can create reports from scratch. Hub Planner also has a number of inline workflows for timesheets, requesting vacation time, and a slick resource requesting & approval option. Their Unassigned Work feature is great for scheduling and forecasting ahead of the pipeline, and users can create custom fields at the resource or project level. Users can also customize schedule notifications and reminders. Hub Planner Standout Features & Integrations Features include timesheets and approval, vacation and lead management, reporting, skills matching, and resource management. Integrations include apps like Basecamp, Slack, and iCal. Thousands more can be accessed using Zapier, and its REst API can help you build custom integrations. Hub Planner Plans & Pricing Pricing starts at $7 /month/resource (annual billing) and offers a fully featured 60-day free trial. 30-day free trial From $7/resource/month (billed annually) Visit Website Pros Good overview of staff task/time allocations and availability

Easily track several projects and generate reports

Filter planning & forecasting data by project, resource, group or skill set Cons Would be nice to view more project booking information like custom fields in iCal

To customize views and schedule layout you need to edit settings

Need to click into modal for more details on events/projects bookings Visit Website 4 Smartsheet Best for matching resources and team members to specific projects Resource Management by Smartsheet is a high-level resource management and scheduling software that helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time. Why I picked Resource Management by Smartsheet: Built-in timesheets, mobile time tracking, and expense tracking, enables you to create rich project reports by filtering project data with just a few clicks. Reports can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline. Over 1,000 of the most innovative companies in the world rely on Resource Management by Smartsheet, from 10-person shops and 100-person teams within global brands to 1,000+ person professional services firms. Resource Management by Smartsheet has been recognized for its design excellence with awards from FastCo, SXSW, IxDA + IDSA. RM by Smartsheet Standout Features & Integrations Features include project and resource matching, dynamic reporting, time tracking, a resource management panel, and a resource timeline for projects. Integrations include apps like Slack, Brandfolder, Workplace, Microsoft Teams, and Facebook Ads. It additionally has a flexible API you can use to build custom integrations with the tools you use and automation through Zapier where you can connect to 1000+ apps. RM by Smartsheet Plans & Pricing Pricing starts at $9/user/month and offers a 14-day free trial. Resource management is a premium add-on that you need to purchase on top of your Smartsheet plan. Pricing is available upon request. 30-day free trial From $9/user/month Visit Website Pros Intuitive for keeping timesheets and assigning hours

Skills database helps resource allocation

Able to forecast resource utilization

Combines time tracking and resourcing Cons Bulk project edits don’t apply to resource field

Could use better data visualization

Initial resource set-up takes time Visit Website 5 Runn Best project scheduling tool for growing IT and software teams Runn is a real-time project scheduling and resource planning tool with integrated time tracking and powerful forecasting capabilities. Why I picked Runn: Scheduling is easy and intuitive in Runn–simply drag-and-drop to create project phases and allocations. Create project milestones, project notes and add project budgets. Flick between monthly, quarterly and half-yearly views to plan for the short and long term. If you don’t have the right person at the right time, use placeholders to define the requirements for the project. Runn makes planning dynamic and visual. Watch the charts and reports update as you plan your projects. You can see visualisations of capacity, workload, availability, and billable and non-billable utilization. Plan out tentative projects to see how your resourcing plans might change if the work gets confirmed. Track projects, view forecasts, and get relevant metrics within Runn. You’ll have up-to-date data in one place to keep tabs on insights like utilization, project variance, and overall financial performance. Use Runn’s built-in timesheets to understand how much time was worked on your projects compared to what was planned. Runn Standout Features & Integrations Features include resource scheduling, project planning, capacity management, project forecasting, timesheets, and reporting. Integrations include apps like Harvest, WorkflowMax, and Clockify for importing project, client, and people data and syncing time entries. With Runn’s API, you can build your own integration to send data across your favorite tools. Runn Plans & Pricing Pricing starts at $10/user/month and has a 14-day free trial. There is also a free plan for up to 5 people. 14-day free trial From $10/person managed/month Visit Website Pros Native integrations & API available

Free version available for 5 users

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Clean UI that’s easy to use & navigate Cons Colors are not customisable

Cant keep notes on projects

No time tracking built in Visit Website 6 Resource Guru Best for beginners who want to scale from a low-cost option Resource Guru is a dedicated resource management software. The tool allows team members to visualize tasks on calendars, shows what everyone is working on, and clearly displays availability so project managers can maximize utilization. Why I picked Resource Guru: Project managers can make resource bookings simultaneously while ensuring they aren’t overbooking resources. Resource and project clashes are automatically prevented. Bookings can be added to a waiting list and used for capacity planning later. Each staff member gets their own resource dashboard so they can log in and know exactly what they should be working on. Powerful reporting features allow users to monitor utilization and business performance, as well as help with capacity planning. Resource Guru Standout Features & Integrations Features include resource scheduling, resource management, leave management, project scheduling, capacity planning, and forecasting reports. Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier. Resource Guru Plans & Pricing Pricing starts at $3/user/month. 30-day free trial From $3/user/month Visit Website Pros Powerful resource filters

Clash management capabilities to prevent overbooking

Availability bar feature for capacity planning Cons No copy-paste of resource tasks

Integrations are mainly via Zapier, rather than as native integrations Visit Website 7 Zoho Projects Best all-in-one project scheduling platform Zoho Projects is a project management and project scheduling software from Zoho. It offers flexibility and customizations to suit the needs of traditional project managers as well as agile teams. Why I picked Zoho Projects: It has multiple ways of viewing information, like lists, kanban, or Gantt charts. With task tags and custom views and filters, you can organize your tasks and find them with ease. In addition to timeline planning, you can plan your resources effectively with the drag-and-drop resource utilization module. Keep everyone in the loop right inside Projects via inbuilt chat, forums, and comments, or take the social route with the project portal feed. Add to that the integrated advanced analytics capabilities to generate more than 50 types of charts and reports. The colorful dashboards are fully customizable so that users can make Zoho Projects their own. The interface and modules are highly customizable. All aspects of the UI from theme colors to arrangement and visibility of the various modules can be changed to suit a user’s preferences. Zoho projects also offer free onboarding for customers and a comprehensive online help guide for all users. Zoho Projects stands out in cases where there are multiple hand-offs involved. It is especially popular among IT companies, consultants, and education organizations. The tool is trusted by over three million users and hundreds of big brands across the globe. Zoho Projects Standout Features & Integrations Features include task management, task automation, blueprints, time tracking, team collaboration, charts, and reporting. Integrations. Being part of Zoho’s ecosystem allows Projects to connect to several of Zoho’s own services such as Zoho Books, Zoho CRM, and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well. Zoho Projects Plans & Pricing Pricing starts at $5/user/month and has a 10-day free trial. A free version is also available for up to 3 users. 10-day free trial From $5/user/month Visit Website Pros Time-track multiple tasks at once

Robust communication features

Easy workflow automation

Unlimited number of projects Cons Lacks some file type export options

Lacks some reporting features

Does not integrate with Quickbooks Visit Website 8 Forecast Best project scheduling software for capacity planning Forecast is a brilliantly simple combination of resource management and project management tool built on the foundation that successful projects require a combination of short and long term planning. It does not dictate how you work so you can mix Scrum, Kanban, and traditional Gantt scheduling. The Artificial Intelligence (AI) built into Forecast enables you to easily spot projects that are at risk of delay or veering off track. Build and share your own powerful dashboards, reports, and insights so you can put real-time information right at your team or clients’ fingertips. Effortless resource planning enables you to track utilization and capacity. In the upcoming work view, the connection between prioritization and scheduling easily lets team members focus on the most important tasks. Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises – has Lite, Pro, and Enterprise options that cost from $29/user/month (14-day free trial). 14-day free trial From $29/user/month Visit Website Pros Combines project management and resource scheduling

Easy to add notes to specific tasks

Schedule on high level as well as on task basis

Allows both retainer and project based scheduling

Intuitive design of scheduling tool Cons Milestone data is lumped together rather than separated Designed for minimum of 10 employees Visit Website 9 Paymo Best project scheduling software for freelancers & small teams Paymo is a project scheduling software for small and medium businesses to help creative and marketing teams own their entire project cycle. Besides planning and resource scheduling, Paymo is strong on task management, time tracking, and invoicing functionality. Paymo allows you to define the critical path by taking lead and lag time into account for project planning. Resource scheduling-wise, you can view your entire team’s workload across several projects, thanks to the multiple views by user/project/ungrouped tasks. Instead of manually setting up bookings, Paymo creates them automatically (ghost bookings) based on your previously entered task details to cut the data entry process in half. The built-in leave planner can also be used to mark leave days directly from the scheduler and save your company precious time and money. Paymo integrates natively with popular apps such as Slack, Google Suite, QuickBooks Online, Xero, JotForm, and Shift, to name a few. Other integrations are available through Zapier or by syncing with their fully-documented API. Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial. Free plan available From $4.95/user/month Visit Website Visit Website 10 Microsoft Project Best for general users Microsoft Project is a project management software built over 35 years ago to help you keep track of all your work. Why I picked Microsoft Project: It can be purchased with Office 365 (which many companies use) or as a stand-alone item. Microsoft Project has the honed functionality of an Excel file with scheduling-specific tools for project management pros. If you need project scheduling help, try their intuitive and robust Gantt chart generator to navigate product timelines. Adapting to our current needs, MS Project is available in both cloud-based and on-premise flavors. MS Project Standout Features & Integrations Features include three types of views, coauthoring on project schedules, pre-built reports, interactive roadmaps, resource management, portfolio modelling, and communication using MS Teams. Integrations include other Microsoft software, like Outlook, Excel, Skype, and more. MS Project Plans & Pricing There are three cloud-based plans and pricing starts at $10/user/month with a free 30-day trial. 30-day free trial From $10/user/month Visit Website Pros Easy integration with other Microsoft software

Driver prioritization module for ranking strategies/objectives

Helpful project template descriptions for guidance

Can generate a Gantt chart from a spreadsheet Cons Few customization options

Steep learning curve

Limitations on collaboration tools Visit Website 11 ProjectManager.com Best project scheduling software for multiple projects ProjectManager.com is a well-rounded, award-winning software used by some big names like including NASA, Volvo, Brookstone, and Ralph Lauren. This is a great solution, especially for managing multiple projects at once. This tool delivers a ton of useful project planning and scheduling features: using this tool, you can create project plans (Gantt charts), manage tasks, create reports, and manage timesheets, expenses, and workloads. This project planning application also provides a useful feature that lets you easily switch between views—between gantt chart, task list, and Kanban board views. You can use the in-app communication features to comment on tasks and assign them to team members. Their real-time reports are easy to use—get pre-set reports (project status, timesheets, expenses) in a single click, or set up your own custom reports. You can also use the real-time dashboard to get a glimpse of your current project stats. And you can use all of these features to schedule and report across multiple projects, as well. ProjectManager.com integrations include native integrations with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For 400 other integrations, you can use Zapier to connect with additional tools. Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30 day free trial (a credit card is required to sign up for a free trial). 30-day free trial From $16/user/month Visit Website Pros Multilingual and very flexible

Time and expense tracking

Customizable schedule templates

Excellent high level view of project Cons Doesn’t output schedule files to .mpp

No way to update partially complete tasks

No mobile app Visit Website 12 ActiveCollab Best for project scheduling for small teams ActiveCollab is a project management software with a simple interface approach to helping you keep track of work. Why I picked ActiveCollab: You know when every stage of the project is due and establish your own processes that work well both for your team and your clients with features like drag-and-drop task lists, collective updates across gamified social feeds, time and cost estimation tools, and billing solutions. ActiveCollab is a simple tool at its core. They even have sample projects that cover anything from web design to editorial calendars to help project management newbies thrive. ActiveCollab Standout Features & Integrations Features include time and resource management, notes, discussions and real-time chat for collaboration, client management, and billing. Integrations include Google Drive, Dropbox, Trello, Basecamp, Asana, Wrike, Slack, Hubstaff, TimeCamp, Quickbooks, Xero, Authorize.Net, Braintree, PayPal, Stripe, and hundreds of other third-party apps using Zapier. ActiveCollab Plans & Pricing ActiveCollab starts at $11/month and has a 14-day free trial. 14-day free trial From $6.25/user/month (free up to 3 users) Visit Website Pros Fully customizable API

Chat available in mobile app

Easy to invite collaborators Cons Payment-related features only available in top plan Visit Website 13 FunctionFox Best for creative businesses and teams Built by creative professionals for the creative industry, FunctionFox features user-friendly tools to help you create detailed project schedules, track your progress through interactive Gantt charts and calendars, manage your resources with action assignments and to-do lists, and communicate and collaborate through the project blog. FunctionFox is entirely web-based so it allows both in-office and remote users to work together seamlessly. Their intuitive project scheduling software allows you to allocate work to your team through action assignments, mark out important dates within a project using milestones, and schedule project meetings. You can keep an eye on your team’s capacity through to-do lists and the availability tool, and monitor project timelines using their interactive Gantt charts and project calendar. The project blog allows your team to communicate in real-time, and they offer flexible, comprehensive reports that can be exported in Excel format. FunctionFox is easy to use and made even easier with the tutorials and support provided. All customer support is unlimited, ongoing, and included in your subscription cost. If you have account-related questions or would like to review specific features, the customer success team is happy to assist you over the phone, by email, or via scheduled webinars customized to your needs. Their website also includes a help center, and there are detailed help files included within the software itself. The project scheduling tools are included in their FunctionFox Premier platform. Compatible with all up-to-date web browsers, you can also schedule projects and monitor deadlines while on the go using their mobile site, iPhone/iPad, and Android Apps. FunctionFox Premier is $50/month for the first user, plus $10/month for each additional user. You can sign up for a free demo as well. Free demo available From $35/month + $3.75/user/month Visit Website Pros Resource availability function for scheduling

Interactive scheduling charts

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Built-in public and private calendars Cons Doesn’t integrate with popular accounting software

Creating schedule templates a challenge

User interface is more complex Visit Website 14 Adobe Workfront Best for robust feature set Adobe Workfront is a project management software that helps enterprises connect projects and tasks to strategic goals. Why I picked Workfront: One of the strongest points of this tool is its ability to sync with other products in the Adobe ecosystem. It has an impressive project scheduling tool that can create tasks, milestones, and predecessors, and allocate resources while monitoring progress within set time frames. It is a great collaboration tool where team members stay in sync through threaded conversations, status updates, and comments. They can even assign milestones to each other and get live notifications of any changes taking place. For reporting, Workfront offers 50 report templates to analyze and share the status of your project. You can even create your own dashboard and combine multiple reports into one. Workfront Standout Features & Integrations Features file sharing, goal alignment, scenario planning, customizable reports, workflow automation, resource management, capacity planning, and collaboration tools, reporting dashboards. Integrations include out-of-the-box software, like Adobe Creative Cloud & Experience Manager, Jira, Slack, Salesforce, and MS Teams. You can also build custom integrations using Workfront Fusion, an integration platform for any web-based application. Workfront Plans & Pricing There are three plans and pricing is available upon request. Free demo available Pricing upon request Visit Website Pros Thorough documentation

Multiple time-logging options

Suitable for corporations and enterprises Cons Slow at the time of updates

More complex navigation Visit Website 15 ProWorkflow Best project scheduling software for beginners who want simple UI ProWorkflow is a remote collaboration project management software that has features to track all your projects, tasks, and time in one place. Why I picked ProWorkflow: It lets users schedule with color-coded bars and dependency lines to identify in-progress, completed, or at-risk projects and tasks. Execute scheduling tasks with critical path functions, custom timelines with multiple filtering options, and coding tasks to identify at-risk work. ProWorkflow has an easy-to-understand, aesthetically pleasing, and sensible user interface. The scheduling tools are simple to navigate and welcoming to users of all ages. ProWorkflow Standout Features & Integrations Features include timesheets, customizable templates, resource management, contact management, file sharing, and reporting. Integrations include Xero, QuickBooks Online, QuickBooks Desktop, KashFlow, FreshBooks, MYOB AccountRight, File Storage Integrations, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and over a thousand more using Zapier. A few critiques to note are that A) it's difficult to figure out how to add or delete contacts and companies and B) the templates for invoicing look a bit messy and may need some manual intervention before sending them off to professional contacts. ProWorkflow Plans & Pricing ProWorkflow starts at $20/user/month and has a 14-day free trial. 14-day free trial From $20/user/month Visit Website Pros Free support

Real-time resources capacity tracking

Great support for agile sprints Cons Limited template options

No percent-complete tracking Visit Website

Need expert help selecting the right Project Scheduling Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Scheduling Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership, you get free access to their bespoke software selection advice, removing both time and hassle from the research process. It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below: Other Tools You Might Find Useful There are many project scheduling tools out there and here are a couple of honorable mentions that we haven’t included in this review. Check them out! KeyedIn Best project scheduling software for international enterprises Auspicia AB Best for automatic schedule generation based on your project data Notion Best project scheduling tool for small businesses TeamGantt Best project scheduling tool for beginners GanttPRO Best project scheduling software for usability and intuitive UX/UI ClickUp Best for DPMs looking for one tool to centralize their project scheduling. Teamwork Best for team workload management Hive Best project scheduling tool for startups and scaling teams Wrike Best project scheduling tool for teams of all sizes Celoxis Best for complex project scheduling

7 Reasons Why You Should Use Project Scheduling Software

Especially if your organization is scaling. Here are a few key benefits of project scheduling software: Define the project workflow and keep the team focused on the right tasks. Identify and track your project’s critical path to leverage flex in the schedule. Waste less time rescheduling with priorities & dependencies that automatically adjust. Set project baselines to track your project plan against your execution. Free up time and energy by setting up the tool to provide automatic deadline reminders. Easily visualize, compare, spot holes, and adjust your resource availability. Generate reports on utilization, organizational demand, and capacity, and review trends to forecast future hiring needs. There are many more benefits—and they will continue to grow in number as technology evolves, providing more opportunities for automating tasks and making smarter decisions.

Project Scheduling Software FAQ

What does project scheduling software do?

Scheduling software helps you plan not only your projects but also get a grip on what’s currently happening as the project unfolds. It also allows you to centralize all work-related activities such as planning, task allocation, resource management, and reporting. In addition, project scheduling tools create transparency with stakeholders and team members who want to know what’s expected of them.

What is project scheduling in software project management?

Project scheduling in project management is part of project planning. It’s the process of defining a project’s phases, milestones, resources, and workflow. In addition, you plot these key components on a timeline that factors in the dependencies between the different parts. Throughout the lifecycle of a software project, you refer to the project schedule to understand its critical path and track progress on deliverables and the project as a whole. When there are changes, a well-made project schedule helps you to factor in the effects of any changes. This can be done through dependencies laid out initially, providing a visual tool to understand the relationship between different roles, tasks, and phases of a project.

Which tool is used for project scheduling?

The most common tool used for project scheduling is the Gantt chart. The reason is that this view gives a large amount of numerical and visual information in one glance. A Gantt chart view is commonly arranged in 2 panels that live side-by-side. The left panel contains a table with detailed information on the tasks, due dates and dependency between tasks. The right panel contains bars along a timeline that visually represent task duration and show what happens when. Therefore, this right panel is useful to quickly understand the sequence of events that must happen for successful completion.

What features can I look for when selecting scheduling software?

Let’s review some of the features that we can find in project scheduling solutions. Budget planning: Fields or specific modules where you can keep track of the money and how it’s being spent. Task management: The software should offer various ways to manage project tasks. Likewise, it should have views that let you see these tasks in different ways, such as Gantt charts, calendar views, table views, and Kanban boards. Communication: A lot of PM software has some kind of communication tool built-in. These include team chat, messaging, integrations with email for automatic notifications, a live activity stream or notifications feed, and task comments. Resource management: When we schedule tasks, we also schedule resources. Therefore, the software should have a module where we can look at our team, allocation, workload, and some kind of project dashboard where we can track activity. Analytics & reporting: One of the main benefits of project scheduling software is its ability to easily provide loads of project data and compile it into reports. The best project planning software offers analytics and reporting features like configurable reports, real-time and interactive reporting features, automatic report generation, and advanced analytics that track time, resource utilization, costs, and other key project metrics.

What are some common project scheduling techniques?

Most project scheduling techniques make use of a Gantt chart or similar chart, and they include: The Critical Path Method (CPM): a mathematically-based technique where you create a schedule by using your scope to list tasks, their durations, and dependencies a mathematically-based technique where you create a schedule by using your scope to list tasks, their durations, and dependencies Program Evaluation and Review Technique (PERT or PERT Analysis): a technique similar to CPM. However, you calculate a weighted average duration for tasks based on your confidence level in their timing. These can be optimistic, pessimistic, and most likely duration. a technique similar to CPM. However, you calculate a weighted average duration for tasks based on your confidence level in their timing. These can be optimistic, pessimistic, and most likely duration. Fast tracking: a form of Duration Compression where you shorten a project schedule by overlapping tasks that can be done simultaneously a form of Duration Compression where you shorten a project schedule by overlapping tasks that can be done simultaneously Crashing: a form of Duration Compression where you get tasks done faster by adding more resources to the project timeline a form of Duration Compression where you get tasks done faster by adding more resources to the project timeline Simulation: modeling “what if” scenarios to forecast possible durations of a project modeling “what if” scenarios to forecast possible durations of a project Resource Leveling: adjusting a schedule so there’s as little over- or under-utilization of resources as possible In reference to the last bullet point above, you can learn more about resource leveling, so you can get the most out of your project scheduling software. I also heard through the grapevine that you might not be subscribed to our Insider Membership newsletter. It is a weekly email that you receive with useful information and reflections for DPMs, fun facts, songs for your work playlist and more!

thedigitalprojectmanager.com - 15 Best Project Scheduling Software Of 2022

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